ANNEX 2 - CONDITIONS CONSISTENT WITH THE OPERATING SCHEDULE
1. Any staff employed at the premises will receive training by the Designated Premises Supervisor on first appointment and at least every six months thereafter.
2. Training will include input on preventing underage sales, sales of alcohol to people who are drunk, application of the drugs policy and any other relevant matters.
3. A written record will be kept of all training carried out. This record must be kept on the premises and made available for inspection by any responsible authority.
4. The Designated Premises Supervisor will maintain a written record of all members of staff who are authorised to sell alcohol.
5. The premises will operate with a ‘Compliance Folder. The folder will be retained behind each of the bars and will be made available at all times for inspection. The compliance Folder will contain the following documentation;
a. 3 monthly checklist
b. Licensing Health Check
c. Independent auditors 3 monthly inspection report
d. The 4 Licensing objectives (explained)
e. DPS Contact details
f. DPS Authorisation to sell alcohol
g. Age Verification policy (challenge 25)
h. Drugs policy
i. Drugs paraphernalia notice
j. Purchasing Policy
k. Litter policy and record of checks
l. Incident log paginated
m. CCTV equipment weekly check report
n. Refusals register
o. Staff training portfolios.
6. The premises will undertake a 6 monthly due diligence check. Each check will be recorded in the Compliance Folder and certify compliance of the premises licence conditions or record non compliance and action taken to remedy non compliance.
7. A tamper-proof digital colour CCTV system will be installed and maintained at the premises to the satisfaction of The Police. The system will run and record continuously for 24 hours a day, 7 days per week and recorded footage will be stored for a minimum of 28 days.
8. The system will provide a clear head and shoulders view to an evidential quality on every entry/exit route and within any other vulnerable areas.
9. Recorded footage will be provided to a representative of any responsible authority on request. Such footage will be provided in an immediately viewable format and will include any software etc. which is required to view the footage.
10. Any discs, portable drives or other storage media onto which footage is transferred will be provided by the premises and sufficient stock of such storage media will be kept on the premises at all times.
11. A member of staff who is trained to operate the system and supply footage will be present at the premises at all times when licensable activities are taking place.
12. The Designated Premises Supervisor will ensure that the CCTV system is checked at least once every week by a suitably trained member of staff. This check will include the operation of the cameras, the recording facilities, the facilities for providing footage and the accuracy of the time & date.
13. A written record of these checks will be kept, including a signature of the person carrying out the check. This written record will be kept on the premises at all times and made available to a representative of any responsible authority on request.
14. Suitable signage informing customers that a CCTV system is in operation will be placed in prominent positions within the premises, including information on the Data Protection Act and the Human Rights act.
15. An incident book (with the pages numbered sequentially) will be kept on the premises and in the delivery vehicles and be made available for inspection by responsible authorities. The incident books will be used to record the following:
- Any incident of violence or disorder on or immediately outside the premises
- Any incident involving controlled drugs (supply/possession/influence) on the premises
- Any other crime or criminal activity on the premises
- Any refusal to serve alcohol to persons who are drunk (On sale and off sale premises only)
- Any refusal to serve alcohol to under 18’s or anyone who appears to be un-der 18
- Any call for police assistance to the premises
- Any ejection from the premises
- Any first aid/other care given to a customer
16. The interior of the premises will be set out to ensure public safety.
17. The premises interior will be maintained to a standard acceptable to the Licensing authority
18. Notices requesting customers to leave quietly will be displayed in a prominent position next to each entrance/exit. The Designated Premises Supervisor will ensure that customers are encouraged to keep noise to a minimum when leaving the premise.
19. The premises will operate a robust Challenge 25 scheme, in relation to age verification for alcohol sales.
20. Those who appear to staff to be under 25 will be asked for photo identification to prove they are 18. The only acceptable form od ID will be an original passport, photo driving licence. The government PASS card with hologram. A military identity card with photo.
21. Staff will receive training on this scheme on induction and refresher training every 6 months.
22. A refusal register will be kept on the premiss and will be used by all staff to record all refusals to sell alcohol for any reason. The details to be recorded as follows:
- Time, day of refusal
- Description of customer
- Initials of staff making the entry
- Details of ID offered
23. The refusal book will be made available for inspection by police and other authorised officers.
24. The premises will display a proxy notice in a prominent position explaining that it is an offence for adults to purchase alcohol then supply it to persons under 18.