ANNEX 2 - CONDITIONS CONSISTENT WITH THE OPERATING SCHEDULE
1. The unit will be operated within strict operational controls with close management supervision.
2.The company has established communications and good working relationships with all authorities and stakeholders
3. All management team have completed their training on all late-night licencing activities online, this will be refreshed on annual basis, records and content of this training can be provided on request.
4. All management team have completed their training on “Conflict Management” online, this comprises of dealing with challenging customers and customers who are under the influence of intoxicants.
5.SIA approved door supervisor will be on duty during the late-night licencing hours to undertake security activities, which include guarding against:
-Unauthorised access or occupation (e.g. through door supervision)
-Outbreaks of disorder, or damage
6.The following details for each door supervisor are contemporaneously entered into a bound register kept for that purpose: Full name, SIA Certificate number and or badge number, or registration number of any accreditation scheme recognised by the Licensing Authority (including expiry date of that registration or accreditation) and the time they began their duty& the time they completed their duty
7. The register shall be available at all reasonable times to an authorised officer of the Licensing Authority or Police. This register is to be always kept at the premises and shall be so maintained as to enable an authorised officer or Police to establish the particulars of all door supervisors engaged at the premises
8. The CCTV system within the premises is fully compliant with the guidance contained in the Information Commissioner’s Office (ICO) guidance document.
9. CCTV system is a recordable system, capable of providing clear, good quality images in all lighting conditions.
10. Cameras shall encompass all entrances, exits to the premises and all areas where licensable activity occurs.
11. Equipment shall be maintained in good working order and checked on a regular basis to ensure it displays the correct time and date.
12. The system shall record in real time and operate whilst the premises are open to the public. The recordings shall be retained for a period of 31 days and made available to any authorised officer on reasonable request for evidential purposes, in accordance with Data Protection Legislation.
13. The Recording equipment shall be kept in a secure environment.
14. There shall be sufficient members of trained staff available to be able to download or view CCTV evidence with the minimum of delay at the reasonable request of an authorised officer.
15. Notices are prominently displayed inside the premises advising patrons that there is a CCTV system in operation.
16. There is a” NO GLASS “policy at this premises.
17. The premises is equipped with the intruder alarm system which comprises of control panel, motion sensors& external sounders.
18. There are also Panic Attack system by front counter& the office.
19. These are linked to the monitoring station (Secom-security company) & The Police.
20. All accidents& incidents (violent, criminal or anti-social behaviour) are recorded and reported online.
21. The record will contain the time and date, the nature of the incident, the people involved, the action taken and details of the person responsible for the management of the premises at the time of the incident.
22. A digital log of these is always available within the premises and can be viewed and downloaded upon on request by an authorised officer of relevant responsible authority and/or Police Officer.
23. The records will be retained for at least 12 months.
24. All shift runners are registered first aiders. At least one first aider on duty at all times.
25. An adequate, sufficient and appropriate supply of first aid equipment and materials is available on the premises at all times.
26.The premises will comply with Local Authority fire regulations
27. Fire safety management procedures including fire alarm, emergency lighting& fire extinguishers are within the premises.
28. These are tested annually and relevant certificate are held within the premises.
29. A Fire risk assessment is completed annually.
30. All staff& management team have completed “The Fire Training” module online.
31. An annual gas safety (CORGI) and PAT testing are conducted annually and relevant certificates are held at the premises and can be viewed by an authorised officer of relevant responsible authority.
32. The premises operates a no-smoking policy.
33. Routine maintenance to restaurant areas.
34. Management to ensure that during the final hour of trading appropriate announcements are made to remind patrons of the need to leave the premises quietly without causing annoyance, nuisance or disturbance to local residents.
35. No speakers for amplification of music shall be placed on the outside of the premises or on the outside of any building forming a part of the premises, or in any lobby area that will project loud music externally.
36. A suitable signage to be positioned at exits to request the co-operation of patrons, in particular to make as little noise as possible when leaving the premises.
37. Limited noise to be generated from plant.
38. Attenuators are fitted to extraction/refrigeration plant
39. A sufficient number of suitable receptacles are in appropriate locations for the depositing of waste materials such as food wrappings, drinks containers& etc. by customers.
40. To ensure that measures shall be put in place to remove litter or waste arising from customers and to prevent such litter from accumulating in the immediate vicinity of the premises or neighbouring premises.
41. The premises will comply with the DEFRA voluntary code of practise on reducing litter caused by ‘food on the go’.
42. Provision of waste collection services: All the rubbish produced by the premises shall be stored securely in a designated area or in a bin with a tight fitting and lockable lid. The ‘collection and removal of litter’ shall be taken to include the satisfactory disposal of spilled food and similar materials to leave the footway in a clean, safe and wholesome condition.
43. Staff awareness to presence of young persons and advise authorities concerned.