ANNEX 2 - CONDITIONS CONSISTENT WITH THE OPERATING SCHEDULE
1. 1st floor seating booths constructed so that the maximum travel distance is no more than 23m when the premises is designed and operated in accordance with this report and the subsequent fire risk assessment.
2. Bar placed to the rear of the building, any alcohol on display will not be in a prominent view in to reduce potential theft from building and safe guard staff and patrons
3. Break glass points have been located behind bar area to reduce accidental activation.
4. Relevant fire extinguishers shall be placed behind bar area to eliminate use as weapon in drinking area
5. A customer dispersal policy will be in operation using increased lighting to eliminate mass exit onto the street.
6. A documented capacity will be available on the premises to ensure there will be no risk of overcrowding. This will consider all factors including toilets, floor space,
7. Clocking system to be used by door staff during busy operational periods.
8. An effective glass collection policy in place
9. Accident book, health and safety poster kept in staff areas. All evacuation routes and meeting points will be displayed.
10. A written policy will be in place to outline how to deal with various emergency incidents should they take place in the premises. This will include fire, bomb threats and suspect packages and how and when to contact emergency services.
11. Evacuation policies, responsibilities and roles will be clearly communicated to staff via means of health and safety notice board. This will include fire risk assessment, escape route and exits. A weekly fire alarm test will be carried out and documented.
12. Fire detection is installed including break glass points situated behind bar area. This will prevent accidental activation.
13. Escape routes will be clearly marked and free from obstructions at all times, Emergency lighting will be in place.
14. Main fire exit free from obstruction.
15. Recorded log shall be kept on premises for all equipment test and checks.
16. Fire extinguishers will be onsite and kept in a safe location behind the bar area to avoid public abuse. Staff will be trained in use and handling.
17. High definition CCTV will record the property 24 hours a day. Cameras shall be located in hotspot areas and cover both floors to avoid blind areas and ensure full coverage of premises.
18. CCTV shall be provided in a digitally recordable format, capable of producing pictures of evidential quality in all lighting conditions and capable of facial recognition
19. CCTV will be fitted to cover all entrances / exits and main serving areas
20. CCTV shall be maintained in good working order, showing correct times and dates and it will be checked daily. Records of those checks will be made.
21. Recordings will be retained for at least 28 days and will be made available for viewing or copies made at the request of the Police or other relevant authority. The equipment and any recordings will be kept in a secure environment and a person who can operate / download images will always be available.
22. CCTV will operate at all times the premises is open to the public.
23. Compile and maintain a refusals log - this will be made available to police or other relevant authority on request
24. Fully cooperate and maintain good working relationships with Police and relevant authorities.
25. Be aware of all responsibilities to ensure the safety of children and young persons
26. Admittance of children with an adult will be permitted until 7pm daily
27. A documented policy setting out measures to protect children from harm will be on premises. The policy will outline the sale of alcohol and times when children are permitted.
28. Challenge 25 Policy Scheme to be operated at the premises. The premises will display signage around the premises informing both staff and customers of the Challenge 25 policy on alcohol.
29. All staff will be trained to request the appropriate identification of proof of age from any person who appears to be under the age of 25.
30. To provide training to all staff on the sale of age restricted products upon their induction and also refreshed on a 3 monthly basis. A record of training / refresher training to be maintained and made available to authorised authorities on request.
31. To attend and actively participate in any traders/neighbourhood forum/seminars
32. To inform all staff of changes in the law relating to age-restricted products as and when required and keep a record that this has been communicated to staff.
33. Staff training on underage sale of alcohol will be given including information on fines and liability.
34. 2 x SIA door staff, from an SIA accredited provider will be employed from 2000hrs to 0030 hours every Friday, Saturday, each Sunday prior to a Bank Holiday Monday, Christmas Eve, Boxing Day and New Year’s Eve
35. Door staff will be wearing uniform, high visibility jackets and arm bands. All door staff will sign an onsite register detailing SIA number, contact details and date duty commenced and concluded.
36. Security policy for staff will be displayed in staff room, training will be ongoing and kept in personal file.
37. No vending or gambling service will be on the premises.
38. A full risk assessment taking into account public safety will be carried out on the premises to identify hazards posed to staff and customers setting out precautions to manage the hazards. A copy of the assessment will be kept on the premises and all staff will be made aware of assessment and measures.
39. First aid boxes will be on site and fully stocked.
40. Two staff members will be fully trained in first aid.
41. Controlled temperature levels by means of heating and natural ventilation will ensure the premises are not too hot or too cold.
42. A noise management policy will be in place, this will set out sound attenuation measures and prevent noise pollution by means of music control and speech noise break out from premises.
43. Music levels to be controlled by staff only and played from speakers into building. No live music or DJs will be on premises.
44. Walls shall have sound proof material to reduce noise output to neighbours.
45. Exit policy in place to avoid mass exit and prevent anti-social noise pollution by means of customer dispersal policy to avoid noise.
46. Operating hours to be 12:00pm to 00: 00 am to prevent overcrowding of busy commercial street and to reduce noise.
47. Queue into the premises will be effectively managed door staff and a zero tolerance policy to rowdy behaviour will be in place.
48. A phone service will be available for patrons to call a taxi and prevent crowd build up on the street.
49. Staff will also have an exit policy when leaving after the building has close.
50. All deliveries of stock will be between 8pm and 6pm.
51. Daily disposal of business waste.
52. Effective glass collection procedure by means of staffing schedule to avoid dangerous build-up of glassware on bar floor.
53. Recycling policy for business waste.
54. Spillage and broken glass will be cleaned up immediately to prevent unsafe situations and relevant signage used.
55. All bottle bins are to be kept in a secure location away from public.
56. Zero tolerance policy with regards drugs on premises will be in operation alond with refusal of entry.
57. Zero tolerance to smoking on premises.
58. Discourage drink driving by means of onsite advertising.
59. Zero tolerance policy to the use of drugs and weapons with a clear no search no entry message.
60. Daily briefing and debriefing of staff to ensure best working practice.
61. Responsible drinking policies via means of positive drink aware advertising. Responsible service practices training will be given to all staff along with drugs awareness training. Duty of care training will also be given.
62. Drinks promotions will be socially responsible and not encourage excessive drinking. Any alcohol with a high ABV will not be in prominent location.
63. Premises check will be carried out before and after closing. Opening and closing procedure to be earned out by all staff and details to be displayed on notice board.
64. Supervision of toilet areas at regulated times during trading ours.
65. Full alarm system will be in place with locked shuttering.
66. Consultation with local police to ensure best practice measures.
67. Ipad ordering system in place to reduce congestion of ground floor bar area and avoid aggressive behaviour.
68. The premises license holder will assure a good level of fire safety management is implemented which conforms to the fire safety management classification M2 as defined in PD 7974-6.
69. All staff are to be trained to a high level with good fire prevention and maintenance practice with well-developed emergency plan which is practiced with regular fire drills. All staff are to be suitably trained in fire awareness and the use of portable firefighting equipment.
70. There is manual means for staff to raise the fire alarm, staff are constantly moving around the premises serving patrons and this together with automatic smoke detection will allow any outbreak to be discovered quickly and the alarm raised to initiate an evacuation.
71. The features of the building will conform to building level B2 (this represents a simple multi-enclosure building with most features prescriptively designed with simple internal layouts) and fire alarm level A1 (automatic detection throughout the building activating an immediate general alarm to occupants).
72. A maximum of 28 on the 1st floor and 30 persons on the ground floor of 39m2 of useable floor space. (more than 1m2 per person)
73. The ground floor with level access may accommodate mobility impaired persons and staff training is to be implemented to deal with this issue. The first floor is access by stairs only and mobility impaired persons would not be expected to occupy the first floor.
74. SIA registered door supervisors are to be employed to monitor persons entering and enforce the no smoking regulations
75. Surfaces within the premises conform to the highest class 0 for surface spread of flame obviating the risk of rapid fire spread in the event of an outbreak There are items of limited combustibility intended to be introduced and none that are easily ignitable.
76. Naked flames are to be prohibited and all electrical equipment including mains power circuits are new and to be subject to regular testing reducing the risk of failure and ignition.
77. The furniture is made from timber and steel with approved soft furnishings which conforms to the Furniture and Furnishing Regulations for ease of ignitability and surface spread of flame.
78. The Pre-Occupation Fire Risk Assessment Report also has a number of recommendations which should be addressed in order of priority.